Abstract/Poster Information

ALL ABSTRACTS MUST BE RECEIVED

By Midnight PST

February 6, 2009

Your Invitation
You are invited to submit an abstract for the 19th Annual National Interdisciplinary Breast Center Conference to be held March 14-18, 2009 at The Planet Hollywood Resort & Casino in Las Vegas, Nevada. This is an opportunity to share research, programs and results with other breast health care professionals. The goal of this session is to facilitate communication among the various breast care centers and advance knowledge that will prove to be useful to our members. Last year there were more than 50 posters from across the United States, Canada, Europe and Asia.

There are two categories of abstracts with subcategories. Please choose the category and subcategory that best fits your abstract. Our conference represents a unique environment to interact with dedicated professionals in breast care, ranging from internationally recognized leaders in academia and leaders in their respective fields to those in the front lines including our nurses, radiology technologists and administrators. The NCBC’s annual conference represents the only format of its kind in multidisciplinary breast care.

The NCBC would like to thank KUBTEC for underwriting the poster display fees for all poster submissions at the 2009 conference.

To Participate
To participate, email your abstract to the NCBC office at EmilyM@breastcare.org by the due date, February 6, 2009. Faxed submissions will not be accepted. Submission(s) will be peer reviewed and the abstract author(s) notified of abstract acceptance for poster display at the 2009 conference. Many conference guests visit posters and look forward to discussions with the authors and representatives. All ideas are welcome for consideration. Our peer review panel will invite one author from each of the two major categories to present their abstract orally during the oral poster presentation on Sunday, March 15. Met with tremendous success in 2008, the NCBC conference will once again host a special Wine and Cheese Poster Reception on the evening of Sunday, March 15.

Abstract/Poster Requirements
1. Abstracts will appear as submitted. Please type carefully and remember to proofread before submission. Send in an abstract of your work (not the poster) by the due date of February 6, 2009. Abstracts will have a character limit of 2500 characters using a 10– or 12–point font and should not require more than one 8.5 x 11 page.
2. Titles should include significant words, which reflect the content of the abstract. Abstracts should adequately describe the objectives, methods, results and conclusions of the research.
3. Each abstract submission MUST HAVE the category and subcategory noted on it.
4. Abbreviations may be used in the title and text of abstracts if they are defined. Spell out the term in full at first mention and follow with the abbreviation in parentheses.
5. All abstracts must have: a) title; b) authors’ names; c) designation of the primary author; and d) contact information on who is the primary contact for the abstract and poster exhibit, including e-mail address, cell phone and fax numbers. All abstracts must have at least one representative as a registered attendee at the conference.
6. All abstracts submitted via e-mail to NCBC abstracts@breastcare.org will be considered. No actual posters should be sent for consideration. Faxed submissions will not be considered
7. Notification of abstract acceptance will be made to the designated contact person within three weeks following receipt of submission.
8. Exhibits must fit on presentation board measuring 4 feet tall x 8 feet long.
9. The primary contact person, as designated per item #5 above, is responsible for setting up poster(s) by 2 p.m., Sunday, March 15, 2009 and removing the poster(s) by 1:00 p.m. on the last day of the conference, Wednesday, March 18, 2009. Neither the NCBC, nor their representatives assume responsibility for posters.
10. All submissions accepted will appear on the NCBC website and will be listed in the printed conference syllabus
11. Presenters selected for oral presentation will be notified in early February.

Permission to Reproduce
All accepted abstracts, will be placed on the NCBC web site under ”2009 Conference Abstracts”. In addition, the NCBC will have the opportunity to publish select abstracts in the American Journal of Clinical Oncology (AJCO). By submitting an abstract it is understood that the primary author has the permission of the coauthors to reproduce the abstract as written. A separate copyright transfer agreement will be sent to all authors at a later date if an abstract is accepted for publication in the AJCO.

Abstract/Poster Categories

Category I — Office Operations, Administration and Programs
A.	Office Operations
	1.	Clinical Processes
	2.	Prospective Breast Conference: Development and Management
	3.	Office Procedures: Scheduling, Registration, Film Retrieval, Storage, Billing & Coding
	4.	Imaging Efficiency, Productivity & Profitability
B.	Administration
	1.	Staffing: Selection Process, Justification, etc.
	2.	Financial Resources
	3.	Fund Raising
C.	Programs
	1.	Psychosocial: Support Group, Peer Volunteers, Counseling, etc.
	2.	Education & Outreach
	3.	Patient Navigator
	4.	High Risk Program

Category II — Clinical Care, Treatments and Processing